Regional Facilities Manager
Workman Facilities Management LimitedFacility and Property Management
Responsibility for the provision of facility and property management services to the designated properties in accordance with Specifications and KPI's
Contractor and Health & Safety Management
- Responsibility over contractor management and H&S compliance for the allocated portfolio
- Manage Health and Safety compliance by all suppliers, ensure permits and permissions of works are raised to cover any contract and ad-hoc works
- Manage and monitor Health and Safety systems e.g. QUOODA and Vantify and ensure performance statistics are maintained at the required level— expected above 90% on document management and 100% on site inspection reports
Occupier Relations
- Establish positive working relationships with occupiers, prepare and jointly with the PM team host occupier meetings
- Assist with operational management of occupier fit out works
- Develop and review at appropriate intervals suitable management procedures for individual buildings to include but not limited to Occupiers Handbook, Contractor Rule etc.
Property Inspections and Maintenance
- Carry out regular property inspections of the common and tenants' areas and instruct any remedial works as required
- Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion
Service Charge Management
Assist in the preparation and management of Service Charge budgets for all multi-let properties on the portfolio, monitor expenditure and annual reconciliations based on RICS and client agreed timelines
Contract and Procurement Management
- Review contracts on a regular basis to ensure value for money, prepare specifications and tender contracts with assistance from relevant consultants where applicable
- Ensure contracts are available either on Dwellant system (where applicable) or copies saved on companies filing system
- Ensure Procurement is carried out in accordance with company policies and procedures and in line with procurement team's strategy and guidance
- Authorise supplier invoices in accordance with delegated authority levels
Staffing and Operational Support
- Assist with management of onsite staff including building managers, site receptionists and security guards— where applicable
- Regular liaison with the Property Management team and attendance at briefings and client meetings
- Attend Client Meetings as required
- Be available to assist with emergency calls out of hours e.g. liaising with suppliers to ensure urgent attendance
Workman Welcome
Be the "Workman Welcome" person for the Glasgow office, keeping up to date with the services that this delivers and seek opportunities to deliver the service in applicable properties.
About Workman Facilities Management Limited
Workman is a UK commercial property management and building consultancy firm, part of the Workman group (which trades under the brand Workman LLP). It provides property management, building consultancy, facilities management, sustainability/ESG and building technology services to landlords, investors and occupiers of commercial property. The company describes itself as the UK's largest independent commercial property management and building consultancy specialist.
Interested in this role?
Apply now to join Workman Facilities Management Limited.