Facilities, Coordinator

Maintenance & Facilities Coordinator - EF Cambridge

Full Time / Permanent

About the role

Join EF Education First's dynamic team in Cambridge and play a vital role in opening the world through education. As a Maintenance & Facilities Coordinator, you'll join a dedicated team that supports the core operations of our international language campus, ensuring a smooth and optimal learning environment for our international students.

EF Cambridge is looking for a proactive and detail-oriented Maintenance & Facilities Coordinator to ensure the smooth operation of our international language campus. You'll play a key role in creating a safe and welcoming environment for students and staff while managing essential facilities and compliance tasks.

In this role, you'll gain valuable experience in operational management, develop problem solving skills, and collaborate with a diverse team to achieve shared goals. Your work will be crucial to maintaining an efficient campus where students can thrive and supporting the seamless operations of our business.

Responsibilities

• Provides overall care and upkeep of the EF School building
• Maintenance of school equipment
• Keeping up to date with compliance matters and informing school staff and management about any updates in this area
• Ensuring health & safety and accreditation compliance
• Ensure school ledger with weekly, quarterly and yearly tasks is kept up to date and accurate
• Maintaining security of the building to ensure we are compliant
• Responsible for organising and coordinating school supplies, stock inventory and IT inventory
• Liaising with finance with regards to invoices and supplier payments
• Work with the School Director to oversee the school budget for school building upkeep including cleaning and fixtures and fittings
• Provides necessary information and requests from staff IT concerns
• Ensure supplier communication is recorded and updated routinely and shared
• Works closely with the Accommodation Manager to oversee the Residence facilities, compliance, safety and IT in each building
• Attend in-house meetings and EF central meetings on a regular basis and ensure effective communication of policies through staff meetings
• Works towards whole school goals
• Complies with all health and safety regulations
• Takes part in an emergency on call phone rota with other school staff
• Is a trained Fire Warden with assigned duties in the fire evacuation procedure
• Assists with other duties as requested by the School Director

Requirements

• Strong organisational and administrative skills
• Excellent attention to detail
• Willing to undertake Health and Safety, IOSH and First Aid in the workplace training
• Keen interest in IT, technology and willingness to learn
• Experience of working with external suppliers, negotiation skills a plus
• Creative approach to problem solving
• A positive attitude as well as a strong sense of ownership and the drive to succeed
• Commitment to providing excellent customer service
• A flexible approach to work & hours of work undertaken is essential
• All responsibilities will be undertaken in accordance with EF policy and legal frameworks as well as ISI and British Council criteria
• Have the right to live and work in the UK on commencement of employment
• Clean DBS check and two references required

Why you will love EF

• Continuous professional development
• Work in a truly international environment
• Regular social events
• Ambition is nurtured and fast-tracked career enhancement opportunities are provided
• Staff are encouraged to innovate, take ownership of their ideas and bring them to fruition
• Global career opportunities
• Employee Assistance Program
• Private medical insurance
• Life insurance
• Cycle to work scheme
• Free access to EF Hello language learning

About EF Education First

EF Education First's mission is opening the world through education. A career with EF combines the support and opportunity of a large international organisation, with the spirit and energy of a small business. We look for thinkers and doers — creative, collaborative, and motivated people who are excited by education, communication, and travel.

When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries. In the UK and Ireland, our core presence is felt at our international language campuses and summer schools, where we welcome students from around the world to participate in language learning and cultural exchange.

Founded in 1965 in Sweden, EF is a global association of education companies that share a common mission of opening the world through education. EF has been recognised on Forbes 2025 and 2024 World's Best Employers and 2024 Top Companies for Women lists, Fast Company's 2025 Next Big Things In Tech, and was a 2024 App Store Award winner in Cultural Impact.

At EF Language Abroad, we believe that the world is better when people try to understand one another. Since 1965, we've helped millions of students discover new places, embrace diverse cultures, and gain fresh perspectives. We're dedicated to our mission of opening the world through education, harnessing the power of language learning to deepen the connection between people across the globe.

We offer immersive short-term and long-term language courses and programs across different languages in the countries where they're spoken. Through blending classroom-based lessons with interactive exercises and real-world practice, our courses bring you to the heart of the language. Together, our global staff help students from around the world develop the language skills they need to achieve their dreams.

Safeguarding and recruitment

EF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All positions are subject to a criminal background and/or reference checks, as applicable. References will be followed up and will ask specifically whether there is any reason that the applicant should not be engaged in situations where they have responsibility for, or substantial access to, persons under 18. Upon interview all gaps in CVs must be explained satisfactorily and proof of identity and, where applicable, qualifications will be required. Appropriate suitability checks will be required prior to confirmation of appointment.

EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, identity, parental status, experience, and everything else that makes you unique.